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Role Description

Job Challenge

Office Manager at Akeneo

Job Brief

•    Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately 

•    Answering screening and forwarding incoming phone calls 

•    Receiving and sorting daily mail 

•    Schedule meetings and appointments when assistance is needed 

•    Organize office operations and procedures, serve as the point persan for duties including: 

     - Maintenance 

     - Mailing 

     - Supplies 

     - Equipment 

     - Bills 

     - Errands 

     - Shopping 

•    Address employees queries regarding office management issues (e.g. stationery, Hardware and some travel arrangements) 

•    Maintain the office condition and arrange necessary repairs 

•    Liaise with facility management vendors, including cleaning, catering and security services 

•    Ensure that Ali purchased items are properly approved, then invoiced and paid on time to suppliers 

•    Ensure Ali Employees expenses are reviewed and paid on time 

•    Work on contract and price negotiations with office vendors, service providers and office lease, suppliers 

•    Assist to Cash Collection 

•    Assist to all accounting duties to ensure accurate and timely reporting 

•    Partner with HR to update and maintain office policies as necessary 

•    Assist in the onboarding process for new hires 

•    Assist on recruitment process as required by our HR Manager

Responsibilities

 

Requirements

•    You feel comfortable evolving in a dynamic and thriving environment.

•    Organized and methodical, you have at least a one-year experience in a fast growing IT company or start-up.

•    You like being in contact with technical and commercial teams and have an excellent interpersonal sense 

•    You like web technologies and feel comfortable with the Google Apps suite (Google Docs, Google Spreadsheets, ...) and the usual office automation tools. 

•    You are versatile and are not afraid to take an interest in administrative issues related to accounting, HR and customer relations.